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Order Management Software Makes Disparate Tools a Thing Of The Past

Say "goodbye" to spreadsheeets and
email threads; meet your new centralized data home.

Order Management Software Makes Disparate Tools a Thing Of The Past

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Give your sourcing and inventory management process a dependable home. 

It's time to take control over your product lifecycle. At Surefront, we believe that the best order management software makes your life easier. That’s why our order management software centralizes your inventory management and sourcing processes in one single platform, outside of spreadsheets and email threads.

See the status of your product order right in Surefront. Find your product inspection details in the platform, too. Select the data sets or images you need from your order management system. Then use our EDI (B2B electronic data interchange) to directly share order information with stakeholders.

No more juggling disparate systems. No more hunting for data for hours on end. Rest assured, all of your present and historical order data will always be housed in Surefront.

Take Surefront for a test drive
Start reaping the benefits before you invest!

Convert quotes to orders

Request quotes from multiple suppliers. Review full product details and clickable images, directly in Surefront.

Go back and forth with your suppliers on the quotes, request data, and add sticky notes.

When you're ready, finalize the details by instantly converting quotes into orders in just a few clicks. 


Reduce errors

Need to reduce the potential for human error in your procurement and sales processes? Surefront does that, too. 

Use Surefront to drastically reduce mistakes on quotes and orders. Our order management software helps retailers easily navigate the buying process.

Thank automated PO worksheets, object-oriented historical data, and built-in tools that accentuate data transparency for this capability. 


Keep a history

Maintaining accurate communication and order  logs isn't easy, but it's necessary. Surefront makes this process a breeze with automatic historical record keeping. 

Save and retrieve order data, reference historical quotes, and customize formatting. All of your present and future order management needs for your retail business, are all saved and streamlined in Surefront. 

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What is order management software and what does it do?

Order Management Software, or an order management solution (OMS), is a tool or system retailers use to efficiently manage and process customer orders. From point of sale to fulfillment, the best order management software serves as a centralized hub that consolidates order information, inventory data, and customer details.

This allows retailers to streamline and automate various aspects of the order management process.

The primary functions of Order Management Software include:

  1. Order processing

    Order management software facilitates efficient processing of each purchase order. It captures order details, like product information, quantities, customer information, and payment details. This information is then stored and managed within the order management system.

  2. Inventory management

    Order management software provides visibility into inventory levels in real-time, across multiple channels and locations. It helps retailers track stock availability, allocate inventory, and prevent overselling or stockouts.

    Order management systems may also support stock synchronization between online and offline channels, so you'll always know your exact inventory levels of in-demand products.

  3. Order fulfillment

    Order management systems help manage the fulfillment process by automating order routing, picking, packing, and shipping. Some even integrate with shipping carriers, so you can generate shipping labels, track shipments, and provide customers with tracking information for online and offline orders.

  4. Order tracking and customer communication

    Order management software lets retailers provide customers with real-time order tracking information. It automates status updates, triggering notifications to customers at various stages of the order lifecycle.

    Your order management system might even facilitate communication with customers regarding order changes, delays, or returns –– it all depends on your solution provider.

  5. Multi-channel order management

    Order management helps manage sales from various channels, including online stores, mobile apps, marketplaces, and brick-and-mortar stores. The best order management systems provide a centralized view of all customer orders, regardless of the channel. Some even have shipping integrations to facilitate shipping management.

    All these features combine to ensure a consistent shopping experience for customers, and efficient order management for the retailers that serve them.

  6. Returns and exchanges

    Order management software helps retailers manage returns and exchanges from sales orders. It does this by streamlining supply chain processes for handling reverse logistics. It tracks returned products, manages inventory adjustments, and facilitates refunds or replacements for unhappy customers.

  7. Analytics and reporting

    An order management system will often include reporting and analytics features. These features provide insights into key metrics like: order volumes, order statuses, inventory levels, customer behavior, and more. This helps retailers make more informed purchasing decisions, identify industry trends, and optimize their order management processes.

    Order Management Software was designed to boost operational efficiency and reduce the errors that come from manual tasks. By centralizing and automating order management activities, it helps retailers make more informed business decisions. Thus enhancing the customer experience with more in-demand inventory. No more understocks, overstocks, or lost orders.

    Order management tools let you effectively manage your order lifecycle, inventory control, and fulfillment processes across every channel your team uses to sell products.

How does order management software help streamline order processing and fulfillment?

Order Management Software (OMS) streamlines sales orders and purchase orders for customer orders in myriad ways. Many offer shipping management and supplier management tools. Accounting software, although less common, can also be part of your management software suite.

Additional features include:

  1. Centralized order management

    Order management software is a centralized hub that consolidates order information from various order management channels, including online stores, marketplaces, and brick-and-mortar locations.

    It allows retailers to manage all orders from a single platform, eliminating the need for manual data entry across different systems and reducing the risk of human error.

  2. Automated order processing

    An order management system automates how orders are processed by capturing and validating order details, including: product information, customer details, and payment information.

    Inventory management software eliminates manual processing tasks, thus reducing the potential for human errors. Automation also speeds up the order entry process, leading to faster fulfillment across multiple marketplaces.

  3. Inventory visibility and allocation

    An order management system provides real-time visibility into inventory levels across channels and locations. It helps retailers manage and report on stock availability, and helps to allocate inventory for incoming orders.

    With accurate inventory information at their fingertips, retailers can prevent overselling, avoid stockouts, and optimize order fulfillment.

  4. Order routing and workflow automation

    Order management software automates order routing to fulfillment locations based on preset rules or algorithms. It intuitively distributes orders to the most suitable warehouses, stores, or drop-shipping partners. Workflow automation within the order management system streamlines order fulfillment by assigning tasks, generating pick lists, and managing the sequence of activities throughout the order fulfillment process.

    Some inventory management software offers "route allocation" to help warehouse management find the right delivery driver to quickly get products to their destinations.

  5. Integration with shipping carriers

    Order management features often have shipping integrations with logistics providers and shipping carriers. This allows retailers to print shipping labels, calculate shipping costs, and track shipments directly from the order management system. The integrations eliminate the need for manual data entry, reduce errors, and expedite the shipping process.

  6. Order tracking and customer notifications

    An order management system can enable retailers to provide real-time order tracking information. It automatically updates order statuses and triggers notifications to customers at various stages of the order lifecycle.

    So customers receive timely updates on order confirmation, shipment tracking, and delivery notifications.

  7. Returns and exchanges management

    An order management system helps retailers efficiently manage returns/exchanges with shipping integrations that handle reverse logistics. It tracks returned products, manages inventory adjustments, initiates customer refunds or replacements, and automates communication throughout the return process.

  8. Reporting and analytics

    Order management software usually includes reporting and analytics capabilities to provide insight into order volumes, inventory levels, and more. Retailers can generate reports to monitor warehouse management information, such as order processing times and bottlenecks.

    Thus helping retailers with data-driven decision making that optimizes their order management and fulfillment processes.

Order management software and inventory management software reduces manual work, minimizes human errors, improves order accuracy, and enhances overall efficiency –– helping retailers to meet customer expectations, fulfill orders faster, and provide a seamless shopping experience on every channel.

Can order management software integrate with my existing e-commerce platform or other retail systems?

In most cases, yes. Order management software (OMS) can integrate with most e-commerce platforms and adjacent retail systems. Integration is a key feature that enables seamless data flow and collaboration between different systems, streamlining operations and improving efficiency.

Here are some common integration capabilities:

  1. E-commerce platform integration

    Order management software can integrate with most popular e-commerce platforms, such as: Shopify, Magento, BigCommerce, and more. This integration allows the OMS to seamlessly receive order data directly from your online store, synchronize inventory control, update order statuses, and manage your fulfillment process.

  2. Inventory management software integration

    Most order management software integrates with inventory management systems to synchronize inventory levels across all your channels. This ensures accurate stock availability, preventing understocks and overstocks. OMS can then track and manage your inventory in real-time, updating inventory levels across all integrated systems.

  3. Payment gateway integration

    Order management software can integrate with payment gateways to automate your company's payment processing. When an order is received, the system can communicate with your payment gateway to accept payments. This integration ensures a smooth and secure payment process.

  4. Shipping carrier integration

    An order management system can integrate with most shipping carriers/logistics providers. This integration lets the system generate shipping labels, calculate shipping costs, and track shipments in real-time. Thus automating the shipping process and eliminating the need for manual data entry.

  5. CRM integration

    Order management software can also integrate with Customer Relationship Management (CRM) systems, syncing both customer data and order history. Integration with CRM gives retailers a holistic view of customer interactions and all order information, for personalized customer service and marketing automation.

  6. ERP integration

    Order management systems can integrate with an Enterprise Resource Planning (ERP) system to streamline data related to order processing, inventory management, and financials. ERP integration facilitates accurate data flow between OMS and other back-office systems, for a comprehensive view of all business operations.

  7. Analytics and reporting integration

    Order management systems can integrate with analytics and reporting tools, consolidating data to generate meaningful insights. This integration allows retailers to analyze sales performance, order volumes, and other key metrics to make data-driven decisions, thus optimizing operations.

Keep in mind that your specific integration options will depend on the other systems and priorities you already have in place. When selecting an OMS, consider its compatibility with your existing systems, as well as the availability of integrations or APIs to facilitate seamless integration.

What features does an order management system typically offer?

Order Management Software (OMS) offers a vast range of features to support multichannel sales, order processing and fulfillment.

It allows retailers to capture and consolidate purchase orders from multiple channels, including: ecommerce platforms, marketplaces, and physical stores. It also captures critical order data, including product information, order quantities, customer information, payment details, and more.

Order management software provides real-time advanced analytics into inventory levels across multiple channels and locations. It helps track stock availability, automate stock replenishment, and prevent issues like overselling or stockouts. Inventory management features of OMS may also include stock synchronization, backorder inventory management software, and other key features for sales order and purchase order management.

In addition to all of the above, order management software facilitates order routing to the best fulfillment location for your needs based on your preset rules or algorithms. It assigns orders to warehouses, distribution centers, or in store. Sometimes OMS even includes features for managing split shipments, drop-shipping, and multi-location order fulfillment.

OMS automates customer communication at various stages of the order lifecycle. It sends order confirmation emails, order acceptance confirmation, shipping notifications, and delivery updates. Sometimes OMS even provides customer self-service portals where customers can independently view their order status and track shipments.

Order management software helps retailers efficiently manage returns and exchanges. It provides features to initiate return requests, track returned items, manage inventory adjustments, and process customer refunds or replacements. OMS might even include return workflows, and integration with carriers to print or digitize return shipping labels.

The reporting and analytics capabilities of order management software can help retailers gain insights into order metrics, inflow inventory levels, and sales order amount to achieve fulfillment efficiency. It generates reports on order volumes, order status, shipping performance, and other key metrics. Analytics features enable data-driven decision making to optimize the order management process.

Order management software handles orders from various channels, including online stores, marketplaces, physical stores, and your ecommerce platform. It provides a centralized view of all customer orders, regardless of the channel. This multi-channel support will allow you to swiftly take sales orders, provide a consistency when multi channel selling, and manage orders efficiently.

Of course, you should always evaluate your specific business needs to choose order management software that aligns with your unique business requirements. This will ensure the software you choose effectively supports/integrates with your other order management systems and fulfillment processes.

Can order management software handle multiple sales channels and marketplaces?

Order management software (OMS) is designed to manage various channels and marketplaces on one platform. It manages orders from various online and offline retail channels, creating a centralized view for streamlined order management.

Order management software consolidates order information from multiple channels and marketplaces. By collecting and aggregating order details, customer information, and inventory data into a single system, OMS provides a unified view of all multichannel orders.

OMS integrates with different sales channels, such as e-commerce platforms, online marketplaces, brick-and-mortar stores, and mobile apps. Such integration ensures seamless data flow between the system and channels, enabling retailers to receive and process orders faster, with better accuracy.

Order management software allows retailers to define and customize order workflows in a specific way for each sales channel or marketplace. This flexibility lets retailers tailor order processing rules, fulfillment processes, and customer communication to the requirements of each channel.

Order management platforms synchronize inventory levels across all channels and marketplaces. It provides real-time visibility into stock availability, preventing overselling or stockouts. When an order is received, the OMS updates inventory levels across every single channel, all at once, thus ensuring accurate inventory management.

Order management software also supports channel-specific pricing and promotions. Retailers can set different pricing structures, discounts, or promotional offers for each sales channel, platform or marketplace. The OMS automatically applies the right pricing and promotions to orders from the respective channels.

Order management software helps retailers provide consistent order tracking, warehouse management, and customer communication on multiple sales channels. Customers can then track their orders and receive order status updates through a singular interface, regardless of the channel where the order was placed.

OMS facilitates efficient multi-warehouse and multi-location fulfillment for orders originating from different channels. It intelligently routes orders to the most suitable fulfillment location based on predefined rules or algorithms, ensuring efficient order processing and minimizing shipping costs.

Order management can also generate sales reports to provide analytics on critical KPIs like order volumes, sales performance, and customer behavior. This helps retailers monitor channel-specific metrics, identify trends, and make data-driven decisions to optimize their inventory and marketing strategies.

By supporting numerous channels and marketplaces, OMS enables retailers to manage their orders more efficiently, maintain inventory accuracy, manage sales, and provide a consistent customer experience across all channels. It simplifies the complexities of selling across various channels, helping retailers scale their business while maintaining operational efficiency.

Is order management software scalable to support business growth and increasing order volumes?

Yes, order management software (OMS) is specifically designed to be scalable and to support increasing order volumes. Scalability is an important aspect of OMS, as it enables retailers to handle higher order volumes, expand operations, and accommodate the growing demands of their businesses.

Order management and inventory management software are built to handle massive amounts of data and process a high volume of orders on one system. The software is designed to scale horizontally or vertically, so you can handle increased order volumes without compromising performance. OMS can also handle hard-to-manage spikes in order traffic during peak sales seasons or when running promotions.

Many OMS solutions are cloud-based, which means they come equipped with inherent scalability. Cloud-based OMS can leverage the cloud infrastructure to dynamically scale up or down based on consumer demand. Thus ensuring the system can handle increased order volumes as a standalone, without the need for additional infrastructure investments from the retailer.

OMS platforms allows for the flexible configuration of automated workflows to adapt to each retailer's evolving business needs. By customizing workflows, rules, and automation processes within the OMS, retailers can accommodate their unique business requirements as they scale. With this flexibility, OMS can evolve alongside each unique business without requiring retailers to initiate a complete overhaul.

OMS often offers "modular functionality," which allows retailers to add or remove key features as needed. The modular approach supports easier scalability by letting retailers scale up their capabilities in keeping with evolving business requirements. Retailers can then expand the system functionality to accommodate additional features as needed, such as advanced reporting, analytics, or integrations, as they scale.

Many vendors provide ongoing support and regular software upgrades, and a few will even give retailers free trials to take the system for a test drive. This ensures that the OMS stays up-to-date, secure, and ready for maximum scalability... with minimal effort required. Vendors often jump on opportunities for performance optimizations, introducing new features to enhance scalability based on consumer feedback and fluctuating market demands.

Leveraging these scalability factors enables unique retailers to lean on their order management software to handle skyrocketing order volumes, support business growth, and adapt to evolving markets. OMS gives small business and enterprise retailers a vehicle to efficiently manage their order processes without adding the burden of new performance issues or limitations.

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